Board and Leadership Team Responsibilities (May 2014)
General Assumptions and Expectations
- The Leadership Team consists of the NAME Officers, Board of Directors and Committee Chairpersons.
- NAME is a volunteer organization, and work/job responsibilities take precedence in most instances. The commitment to serve on the NAME Leadership Team requires balancing workload and NAME duties as outlined below.
- Learn, know and assume responsibility to implement, communicate or act upon the organization's mission, purposes, goals, policies, programs, strengths and needs.
- Demonstrate leadership by recruiting potential NAME members, committee members and nominees for elected Officer and Board positions.
- Serve as a mentor and undertake leadership assignments willingly.
- Represent the organization's interest in the community and among individuals and organizations with whom NAME may or does have a relationship.
- Honor fellow members by showing respect in all interactions and work.
- Bring a sense of humor to the Board's deliberations.
- Prepare for and actively participate in all Board meetings, including annual long-range and triennial strategic planning meetings; contact any officer if unable to attend.
- Engage and participate in Board deliberations, and support the Board's decisions.
- Maintain confidentiality of Board meetings as necessary.
- Suggest agenda items for Board and committee meetings as appropriate to ensure significant policy-related matters are addressed.
- Participate actively, as needed, in committee meetings, annual conferences and other activities of the organization.
Relationship with Contractors/Staff
- Work with NAME's contractors, such as the Webmaster, Meeting Facilitator and any others providing professional services to carry out the business of the organization.
- Avoid asking for special favors of the organization's professional services contractors.
- Serve the organization as a whole rather than special interest groups.
- Avoid even the appearance of a conflict of interest; annually submit a completed Conflict of Interest Statement to the Secretary by no later than the 21st calendar day following the first Board meeting and update it as necessary in a timely fashion.
- Maintain independence and objectivity. Do what a sense of fairness, ethics and personal integrity dictate.
- Never accept or offer personal favors or gifts from or to anyone who does business with the organization.
- Exercise prudence in Board deliberations and decisions on the control and transfer of funds.
- Faithfully read and understand the organization's financial statements and otherwise help the Board fulfill its fiduciary responsibility.
- Participate in Board oversight of the organization's financial operations.
- Assist the organization's annual conference marketing strategies through participation and personal influence with others e.g. corporations, foundations, and individuals.
- Assist with the annual conference by moderating sessions, staffing the registration desk, facilitating or trouble-shooting onsite logistics, greeting attendees and other tasks as requested by the conference committee.
- Make yourself visible and accessible to conference attendees as an ambassador for NAME.